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XIX. Student Code of Conduct

H. Record Keeping and Release of Information

  1. Maintenance of Disciplinary Files

    Disciplinary records of Students found responsible of any charges against them will normally be retained for five (5) years from the date of the most recent notice of disciplinary action. Disciplinary records containing records of Suspension and Expulsion will be permanently retained. A case referral results in the creation of a disciplinary file in the name of the Accused. This file shall be voided if:
    1. The Student is found not responsible for the charges, or
    2. The case is determined to be an informational file only. An informational file is not included in background checks, but can be used in future sanctioning if the behavior continues.
    Voided files will be so marked, shall not be kept with the active disciplinary records, and shall not leave any Student with a disciplinary record. If the Student is not enrolled when five (5) years have passed and disciplinary action did not result in Suspension, Suspension Held in Abeyance, or Expulsion, or a Student terminates enrollment more than five (5) years after a violation, the record is destroyed.

  2. Release of Information

    Student disciplinary records shall be governed by the Family Educational Rights of Privacy Act 20 U.S.C. § 1232g.

  3. Parental Notification

    Parents of Students under the age of 21 may be notified when a Student is found responsible for violating the Georgia Tech Student Policy on Alcohol and other Drugs when any of the following occur:
    1. A Student endangers himself/herself or others while under the influence of alcohol or other substances. Specific instances include driving under the influence, fighting, alcohol poisoning, and hospitalization.
    2. When the Dean of Students determines that any future violation of Institute Policy will most likely result in Suspension from Georgia Tech.
    3. When a Student Conduct Administrator determines that any future violation of Institute Policy will likely result in removal from housing.

  4. Transcript Encumbrances

    In pending cases that could result in Suspension or Expulsion, the Dean of Students will normally place a temporary encumbrance (hold) on a Student's records. The Dean of Students will also place a hold on a Student's records if the Student fails to respond to an official request to meet or if the Student fails to complete assigned Sanctions.

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